Master Plan for Charter on Saturday 12-June-2021

DO NOT SHARE THIS DOCUMENT WITH FOSTERS – PLANNING DETAIL ONLY!
Charter Date:  Saturday 12-June-2021
LOCATION: 959 Derry Road East, Mississsauga (Derry and Dixie)  – Lots of parking!

Charter hired by: The Dog-Go Project

 

 

Commentary about being on-time or early:  Hi Team, we have a big day tomorrow with lots of moving parts. As of right now, the expectation is that the flight lands at 5am, customs starts work at 6am, trucks get loaded for 830am and arrive at Location at 9am to get started!  We will keep you updated as we know more, but for now this is the plan.  Please plan on being there earlier than your expected time. Meaning, if your dog is on truck and offloading starts for 11am, maybe you aim for 10am. This allows for earlier timelines, and it allows you to get your supplies, or any other issues that may arise. Being late is not an option, so build a “be early” buffer into your planning.
If you are volunteering, same applies!  Be there with lots of time to spare and watch your group chat for any changes in times and schedule.  

Participating Rescues(6):  

TWO groups in Whatsapp

  1. For rescue leads ONLY:  https://chat.whatsapp.com/KSD7LPi3TB4AexgAPKq6Gy
  2. For foster roll call. All fosters need to be added to this or rescues need their own plan (up to you!)  https://chat.whatsapp.com/HIvgHXFzYkJHThn8pRyKmZ

Volunteer Lead Per Rescue:

  • Each volunteer will have 1-2 leads to “speak” for the rescue.  We will meet at:  TIME TBD to discuss plans for the day.
  • Ensure your volunteers are practicing etiquette (Covid and otherwise).  Masks at all time, social distancing, remain professional, clean up after yourselves.
  • Have a volunteer bring cleaning supplies:  garbage bags, cleaner paper towels, scissors or clips.
  • All dog supplies to be provided, as well as protocols.  A leash is required for every dog. Harnesses can be added by the rescue after dogs are leashed/double leashed inside (bring additional volunteers to do this vs leaving it to your runners).
  • NOTE: each rescue needs to bring enough leashes for every single dog (we won’t be bringing leashes back inside)
  • Communication. As planning happens for trucks, let Janice at SOS know once you have gathered all data – she has sent an email requesting detail. Please reply to her directly.  (Who is traveling from more than 2 hours, which dogs need to travel/car-pool together, who needs a crate)
  • Suggested Number of Volunteer Runners Per Rescue. 
    • These volunteers are responsible for getting the dogs to the cars, and clipped in/secured as per rescue standards and protocols.
    • You need enough runners so there isn’t a backlog with dogs being let out of crates (if you are short on runners, it affects the bigger picture a lot). 
    • Please let us know this number in advance. Due to COVID protocols, we need to ensure there are the right number of volunteers (vs too many)
    • SOS: 2 runners, DIBS – 5 runners, F&R – 3 runners (plus 2 crate cleaners), CHR – 5 runners (plus 2 crate cleaners), BATM – 1-2 runners, PAWS – 2 runners

High Level Details for Rescue Leads  = TIMING UPDATED!!! (Still approximate, but flight lands earlier than expected). Early!!!

  • Flight will land approx 5am  (a few hours earlier than expected)
  • F&R and CHR to come in time to secure their spots.
  • Supplies teams likely to aim for 830 am or so.
  • CATS WILL BE THERE FIRST!  CHR have their limo driver ready for them to continue their royal treatment.
  • Pickup is anticipated to be 9:30am for Truck 1 and 11am for Truck 2 (this time is dependent on so many factors and approximate only). Updates will be sent via our chat group, real time.
  • Team meeting for 8:45am for runners/walker.
  • Arrive with lots of time to spare.
  • COVID Regulations (so confusing!!)  Stay at home has ended, but outdoor gathering are to be limited. As we are considered essential we have wiggle room, but please be smart/safe/quick. We must adhere to Covid protocols.  Wear a mask, social distance, respect others space.  
    1. Enter at green star and SOS volunteers will give you coloured piece of paper that represents your rescue  (***DIBS = Green, Fetch = Yellow, SOS = Red, PAWS = Pink, CHR = Blue , BATM = Purple ***)
    2. If doing supply pickup, pick a spot and let your fosters know
    3. Waiting parking lot is your choice of P1 or P2 (as shown on map)
    4. Location for dog pickup is at at front/side of the building as shown in blue on map.  Do NOT approach this area until you get called: traffic jams really affect the flow.

Crates on-site:

  • Pre-flight requirement to let Janice ( transport@saveourscruff.org ) of your crate needs.  For these dogs, ideally, the dog will come out inside of that crate, and be loaded into the car inside the crate. A few things to note:
    • Mistakes can happen – lots of moving parts, so if a dog gets uncrated by mistake, let us know real time and we can pop them into the closest crate
    • Be sure crates fit into vehicles in advance.  More than once we’ve heard “oh….well that won’t fit into my car”.  This is something that needs to be considered in advance.
    • There will be crates in various states of dismantling.  Those are available to borrow, provided they get returned to Nora clear and dismantled.
  • Fetch & Releash and Canine Haven are taking the lead on taking apart and cleaning crates for all of the rescues.  Due to COVID protocols, we will limit it to these 4 people plus Nora.

“Territory” on-site

  • Fetch and CHR have additional gear to add onsite, so we have 2 spots set aside for them to set up their tents/stations, etc. 
    • CHR will get their dogs ready then arrange pickup
    • Fetch would like their fosters to park in the same area, so fosters are close once dogs are prepped
  • DIBS, SOS, BATM, PAWS to be mindful of these areas and leave them for these 2 rescues for parking/supplies
  • Volunteers that are there for the day as runners, etc…..please ask that they park away a bit (memories of working at the mall as a teen!)
  • For supplies, the rest of us will need to set up where we can.  Last time DIBS was behind the darker building. Just stay clear of the F&R and CHR spots.
  • White arrows are driving areas for DIBS, SOS, BATM, PAWS – so avoid any clustering in those areas.
  • Crates will be cleaned and dismantled at the side of the building, close to the truck unloading area.

What to Tell Your Fosters/FTA’s/Pickup Peeps

  • There will be 2 trucks. Know your truck number and arrive at least 30 minutes before each truck is expected to arrive/unload
  • You will arrive at the green star on the map, and provide your rescue name and your dog name. You will be given a piece of paper to put on your dash, dog name showing
  • Get your supplies if they are available on site
  • COVID criteria.  Do not come if you are sick, have been around exposed people, etc. Let your rescue lead know and they will make alternate arrangement. Wear your masks. Keep your distance from others.
  • Bring snacks, etc for yourself. Be sure to clean up after yourself. There is no on-site garbage available to volunteers.

There are two different trains of thought on how pickup goes.  Be sure you know which plan is yours and let your teams know.  

  1. Pick up and Go – for this plan, you would have your fosters prepped in advance.  Any additional gear for the dog is handled in the car, or once the dog gets to the foster home. Goal is to get the dog to foster home asap and then decompression starts.  For these guys, this will be your plan:
    • Open this link to join the ROLL CALL – WhatsApp Group: https://chat.whatsapp.com/HIvgHXFzYkJHThn8pRyKmZ
    • You will have Whatsapp installed on your phone (phones fully charged please), and will need to watch for the roll call of dogs listed.
      • Once your dog is called, drive to the front of the building.
      • Do not park on the side. Do not park and get out. This will be like McDonald’s drive thru. If your order is not ready when you pull up, we have some designated parking spots and your order will be brought to you there).
    • This is the super specific to DIBS detail we share with fosters….you can borrow content and make it your own to share with your crew:  https://dibsrescue.com/?p=87171   (don’t share this link…just borrow content as needed)
    • This approach is taken by DIBS, SOS, PAWS, BATM – please correct me (contact@dibsrecue.com) if i am incorrect
  2. Gear Up On-Site:
    • Only Rescue leads will be in the ROLL CALL chat to know which dogs are coming out next.  WhatsApp Group: https://chat.whatsapp.com/HIvgHXFzYkJHThn8pRyKmZ
    • Dogs will be prepped in the designated area by the rescues.  This ensures efficiency for all rescues, and allows each rescue to adhere to their specific standards.
    • Suggested things to bring for prep: a small pop up tent for shade, your gear, a large crate if you need to “hold” a dog
    • Once dog is geared, fosters will be alerted to take their dogs home!
      • F&R will not need to approach the front of the building for pickup, so the white arrows won’t apply
      • CHR will follow white areas to get to the CHR area, but will not stop for pickup.
    • This approach is taken by F&R and CHR

Who is who!!!

  • SOS – Leads Janice and Christine / transport@saveourscruff.org and christinejanzen@saveourscruff.org
  • DIBS – Leads Kayla and Christine / contact@dibsrescue.com
  • F&R – Leada Alex and Kate / alex@fetchandreleash.ca
  • CHR – Lead Jodi / chrtransp@gmail.com
  • PAWS – Lead  Barbara / barbara@pawsacrossthewater.ca
  • BATM – Lead Shelby / shelby@barkatthemoonrescue.com

Fun Fact: June 12th is “Superman Day” so we know it’s going to be a good one!!!